DWR Diagnostics

Terms and Conditions


Opening Hours

Our normal opening hours are 8.30 am to 6.30 pm Monday to Friday. Appointments for the Neurology and Dermatology Services are also available on Saturdays.
Appointments are available outside of these hours and will be charged at emergency rates.


We offer a 24-hour emergency service.


All animals which are hospitalised are cared for by qualified Veterinary Nurses day and night to monitor and administer medication where necessary.  Qualified Veterinary Surgeon are also on the premises overnight and our on-call Specialists are available at short notice.


During the initial consultation we will give you an estimate of the likely costs of investigation and/or treatment for your pet.  Please note that estimates provide an indication of approximate costs and, although we do our best to keep you informed of any major additional charges incurred during investigation/treatment, the final costs of treatment can exceed our initial estimate if your pet’s condition proves to be more complex than initially anticipated.  We aim to to discuss any additional charges prior to undertaking the treatment unless it is vital for your pet’s welfare that this is performed without delay. Re-visit examinations may be recommended if Specialist expertise is required to ensure optimal aftercare. Fees incurred during re-examinations, along with further investigations and, if necessary, further treatment, will be charged in addition to the original estimate. All fees are subject to VAT at the prevailing rate.

Owners with pet insurance

We will assist in the completion of pet Insurance claim forms if requested. However it is your responsibility to check that your pet is covered for the treatment provided.  For reasons of client data confidentiality we are not allowed to do this on your behalf.  It is your responsibility to understand the details of your policy; not all companies provide the same level of cover for the same period of time and you will be responsible for any shortfall in the insurance payment.
In the event that your insurance company declines to settle your claim, or any part of it for any reason, you will be liable for the costs of treatment.

Owners without pet insurance

When surgery and/or hospitalisation is required for uninsured patients, please note that 50% of the estimated costs will be payable prior to admission and final payment will become due at the time of discharge. Cash, debit and most major credit cards are accepted; unfortunately we cannot accept payment by cheque or American Express.

Finance Schemes

For those clients who do not have pet insurance or are unable to meet the full costs of treatment through their existing pet insurance scheme we are pleased to offer ‘on the spot’ loan facilities through reputable financial services specifically designed to bridge the gap for larger veterinary fees. Click here to find out more.

Direct Insurance Claims

Owners are usually required to settle the fees for their pet’s treatment directly with us. However, depending upon the insurance company, we are sometimes able to arrange direct payment of insurance claims.

In order for us to be able to arrange direct payment of accounts by your insurance company you should bring the following with you:

  • A completed claim form
  • A valid certificate of insurance detailing the level of cover and any excess for which you are liable
  • A credit or debit card to pay any shortfall

If you would like us to make arrangements for direct claims, you should inform us at the time of the initial consultation. It may not be possible to arrange this once investigations or treatment have begun.

Patient Photographs

Photographs of your pet may on occasion be used for educational or publicity purposes, please inform our Receptionists do not want your pet to be photographed for these purposes.

Ownership of Records

Case records and similar documents are the property of, and retained by Dick White Referrals.  Copies, with a summary of the clinical history can be passed to another veterinary surgeon on request.  It may be necessary during the course of investigations to take radiographs or scans. Ownership of these images remains with Dick White Referrals.

Prescriptions for Medications

Veterinary surgeons may only prescribe prescription only medicines, category V (POM V’s) for animals under their care.  For animals with an on-going disease condition we class ‘under their care’ as having been seen within the last three months.

We will normally dispense short courses of medication that your pet will require on discharge. You are entitled to ask for a prescription for any medications that we recommend for your pet and a fee is charged for prescription writing. Please note we cannot take responsibility for medications purchased elsewhere.

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